People love parties. More so, people love to party. But planning it is a different story. Planning a party is fun and exciting. Well, it depends on the party. A surprise party for loved ones is thrilling. Even greater with planning a Friday night or weekend party where everyone can let loose and enjoy.
When does party planning become dreadful and tedious? Many people are reluctant to involve themselves in planning company events and parties. Imagine the work you have to go through to arrange major events for hundreds of people, including the big bosses. Apart from booking the event place, you also have to micromanage balloon decoration in Singapore and other small details to ensure they are accurate.
Here are the steps on how to plan successful company events and parties.
How To Plan A Company Event and Party
Companies hold tons of events every year, from team-building events to holiday parties. But the massive, most important, and most anticipated is probably the anniversary party. Everyone in the company, from the departments to the big bosses, are invited. Simple helium balloons in Singapore and food won’t be enough.
Determine The Primary Purpose Of The Party
The backbone of your company anniversary party is its purpose. Unlike other parties where the job is only to have fun, company anniversaries have a deeper agenda.
Firstly, your company party can be a kick-off party. Kick-off parties usually happen at the start of the year. Apart from celebrating or admiring the customised balloons in Singapore, the highlight of the kick-off party is to present the company plans for the year and what things the employees must look forward to. This event builds the excitement and enthusiasm of the staff.
Secondly, the anniversary could be a culmination party. Culmination parties become more significant if the company hits a milestone. These milestones are usually the 1st, 10th, 25th, 50th, and centennial anniversaries.
Culmination parties highlight the past year’s achievements and discuss the history and legacy of the company. It is only reasonable to make these parties grandiose with awe-inspiring themes and balloon bouquet decorations in Singapore.
Once you figure out the event’s purpose, it is easier for you and the organising team to plan out the programme, theme, speakers, and other event’s details.
Choose The Date
Larger companies usually hold a weeklong celebration for the business anniversary. For example, smaller events are happening a few days before the main event– the anniversary party. These small events could be expos, seminars, galas, and departmental activities.
Should company anniversaries be held on the exact date? Not necessarily. Some arrange it on the week of the anniversary date. What you should consider when choosing the date is the coinciding outside activities on that specific date. You are likely to get low attendance if you choose a holiday. On the other hand, vendors like holiday and birthday balloon delivery services in Singaporemay have tons of work at hand, failing to attend to your needs.
Finalise The Guest List
Larger companies sometimes held separate smaller anniversary events for the departments, regional offices, and so on. Meanwhile, saving the main event or anniversary gala for the big bosses, regional directors, investors, stakeholders, guest speakers, and other important people.
Finalising the guest list gives you an idea of the venue you should get, how much food you need, and so on. You could also consider whether the attendees are allowed to bring a date or their family.
Book the venue
There are several things to consider when choosing the venue for the event.
● Size
If you have a long list of guests, you might opt for a larger event venue. It prevents the guests from squeezing into each other. Furthermore, there is enough room for the proposal decoration in Singapore.
● Location
The location must be in the proximity of the mode of transport. You could also consider the traffic near the area and the parking space available. Many companies hold their anniversary events in hotels and convention halls.
● Amenities
Lastly, the venue must have the amenities you need. Basic amenities include air conditioning, bathrooms, stage or dance floor, lights and sound systems, and an audiovisual system.
Make sure to book the venue as early as possible to avoid future problems.
Now that you know the basic steps in planning a company anniversary party, the next thing you need to know when choosing reputable vendors and suppliers for your event.
Factors To Consider When Choosing Event Vendors
Event vendors, such as the venue, catering services, florists, entertainers, and balloon decoration services in Singapore, are integral parts of organising a party. The event is bare without them. It is important to find reputable vendors to pull off company events and anniversary parties successfully. Here are the things you need to consider when choosing event vendors.
1. Budget
The cost of event vendors differs depending on the size and quality of the service. For example,customised balloons in Singaporeare more expensive than ordinary latex balloons.
You may also pay more for a menu with expensive ingredients than a simple buffet. The main goal is to choose a vendor within your budget.
2. Quality of the product and service
The value for money falls into the quality of the product and service. Generally, not all expensive products are of high quality. Moreover, expect poor quality products and services if you opt for cheaper vendors. When hiring a birthday balloon delivery in Singapore, check their customer service, the products themselves, and their terms and conditions.
3. The reputation of the vendor
Since anniversaries are annual, it is better to stick to one vendor instead of switching to another every year. Not only loyalty builds a relationship with the vendor, but it could also win you favourable deals. You can check the vendor’s reputation through its legalities, PR online, and reviews by previous customers.
4. Professionalism
Vendors must execute their services professionally, meaning they should be following the schedule, standards, ethics, and awarding whatever the contract states.
Takeaway
Arranging a massive company anniversary party is dreadful and tedious, but everything will fall into place if you know how to organise one properly. Try these tips and have a successful party.
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